PRESENTER GUIDELINES

• Prepare a printed poster with a maximum poster size of 4' (h) x 8' (w).
• Pins to set up the posters in the Exhibit Hall will be provided.

• In addition to your printed poster, you also have the opportunity to submit an electronic version of your poster (PDF or Self-recorded 5min Audio/Video (MP4)), which will be made available in the On-Demand Library of the Congress.
• Electronic Version – PDF (max. 5MB)
  - You may prepare your electronic poster using a 16:9 multi-slide PowerPoint presentation using the MACRO 2022 Presentation Slide Template.
  - The Poster file should be submitted in PDF format.
  - File size must not exceed 5MB.
• Electronic Version - Self-recorded Audio/Video 
  • Poster presenters are encouraged to record a narration of their poster, which does not require visually presenting on camera. 
  • Recording with PowerPoint: Please ensure to save your recording as a video (MP4) and not as a presentation. Please click here for more information. 
  • Recording with Zoom: Please click here for more information. 
  • Other software may be used to create your MP4 recording (ie VooV Meeting).  
  • Recordings should not exceed 5 minutes. 
• Submission Deadline: July 4, 2022. A link to upload your electronic version of your poster (PDF or Audio/Video) will be sent to you by June 29, 2022. 

• All poster presentations/boards will be located in the Exhibit Hall MR 1 - 5 at the RBC Convention Centre in Winnipeg.
• Presenters will be able to locate their designated poster board with the assigned poster number and the presenter's name indicated in the program book and the program on the website.
• Poster Set Up Time: July 17 - 12:30 - 15:00
• Poster Take Down Time: July 21 - 16:00 - 17:00
• Author Stand By Time:
  • Poster Happy Hour (mandatory) - Monday, July 18 - 17:30 - 18:30 
  • Other networking times such as Welcome Reception, Coffee & Lunch Breaks 

• For a step-by-step video on how to record using Zoom, please click here. 
• We suggest using Zoom to record your presentation and have included further details in “Important technical requirements for Zoom recordings” below. 

Using Power Point

• Another alternative to record your presentation is to use PowerPoint. 
• By using PowerPoint to record your presentation you will not be on camera, the recording will only be of your presentation and audio. 
• Please make sure to save your recording as a video and not as a presentation. 
• For more information on how to record using PowerPoint please click here. 

• We suggest you use Zoom to record your presentation – please download the desktop Zoom App at https://zoom.us/download and click Download under Zoom Client for Meetings. 
• If you have it already downloaded, please ensure that you have the most up to date version. 

• Ensure your camera is centered and that we can see you from the chest up to a few inches over your head. 
• Start a meeting with yourself by clicking on New Meeting in Zoom to optimize your camera setup. 

• We highly recommend the use of headphones with a boom microphone like the one below (USB preferred over Bluetooth). 

• If possible, please do NOT use earphones/earbuds/in-ear headphones or a headset without a microphone as these reduce your audio quality. 

• Lighting should come from the front of you rather than behind you. 
• Avoid backgrounds with harsh light such as windows. If you do sit in front of a window, please close the curtains/blinds. 

• Avoid wearing colors such as purple, dark blue or light purple as this will blend into the virtual background. 

• If you want to include videos in your presentation, we recommend that you embed them in your slides instead of including a link to an external application. 
• Instructions on how to embed videos can be found here: https://bit.ly/2WDJj1w.  

• Record in a quiet space: Barking dogs and slamming doors are not just annoying in person, they are also annoying via Zoom. Find a quiet space to meet and shut the door. Place a “Do Not Disturb” sign on your door so people know not to bother you. 
• Look at the Camera to mimic the in-person feeling of eye contact. Alternating between looking at the screen to gauge attendee’s reactions and looking at the camera. If your webcam is built into your computer/laptop be sure to have your slides on the same screen as your webcam to avoid looking away from the camera. 
• Use gestures that you would typically use in person. 
• If feasible, stand up – helps keep things dynamic and energetic (use slide advancer instead of clicking next on keyboard for natural experience). 
• Do not get too close - position yourself so the camera is seeing you from the chest or waist up instead of just seeing your face.

Look Better on Webcam

• Here's a link to some additional tips! 10 Ways to Look Better on a Webcam